Prescribed Format for submission of certain required information
The Government of West Bengal, Finance Department issued 5304-F(Y) dated 25/08/2017 for Prescribed Format for submission of certain required information. This order comes under the Audit category and is published on the official Finance Department portal.
Government of West Bengal
Finance Department
Audit Branch
No.: 5304-F(Y) Dated 25/08/2017
MEMORANDUM
Finance Department has issued circulars from time to time for submission of certain required information in a prescribed Format for better appreciation of the related proposals of the concerned Departments. However, it has been noticed that files are nonetheless being sent to the Finance Department without such specified Annexure/ Proforma/Form/Report causing unnecessary delay in disposal of such files. Therefore, I am directed to reiterate that the specified Annexures/Proformas/Forms/Reports, duly filled up and authenticated by the Departments, are to be enclosed in file whenever such subject matters as mentioned in the respective Government Notification/Memorandum are referred to the Finance Department:
| Sl. No. | Subject | Required Format Details | Respective Government Order | Remarks/Additional requirements |
|---|---|---|---|---|
| 1 | Drawal of Advance | Proforma for Drawal of Advance | FD No. 9772(54)-F dt. 11.10.1990 read with Memo 4205-F dt. 12.05.2005 | To be signed by both the DDO & Controlling Officer |
| 2 | Administrative Approval/ Revised Administrative Approval/ Release of fund/ Reappropriation/ Augmentation/ EAP/RIDF/Guarantee, etc. | One or more of the Forms/Statements-A/B/C/D/E/F/G/H as the case may be. | F.D. No. 1037(65)-F.B/Q/1M-11/2011 dt. 16.05.2011 | A) Estimate to be vetted by the competent authority and countersigned by the requiring body/authority. B) Certificate in respect of availability and possession of adequate quantum of land for the project. C) Certificate regarding existing condition of the Building/Structure (in case of repair/renovation works). |
| 3 | Acceptance of L1/H1/Single bid when the no. of qualified bidders is less than 3 | Annexure-I of FD Memo 4378-F(Y) 13.07.2017 | FD No. 925-F(Y) dt. 14.02.2017 read with FD No. 4378-F(Y) dt. 13.07.2017 | Signature / recommendation of both FA and ACS/Principal Secretary/Secretary-in-Charge of the Department is required in Annexure-I |
| 4 | New Vehicles | Report as Memo 5824-F(Y) dt. 10.11.2016 and Proforma-I | FD No. 5824-F(Y) dt. 10.11.2016 | |
| 5 | New Telephone Connection | Detailed report for all the existing telephone lines and broadband connections in office. | Report as per FD No. 2455-F(Y) dt. 21.04.2017 | |
| 6 | Procurement of goods/services from a single source due to urgency or the item being proprietary in nature | Certificate for procurement from single source or Proprietary Article Certificate, whichever is required | F.D. No. 1956-F(Y) dt. 04.04.2014 | Comments of Departmental FA are required in the Certificate |
Joint Secretary
to the Government of West Bengal
No.5304/1(200)-F(Y) Dated, the 25th of August, 2017
Copy forwarded for information and necessary action to:
- Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2, Government Place West, Kolkata – 700001.
- Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2, Government Place West, Kolkata – 700001
- Accountant General (Receipt Works & Local Bodies Audit), West Bengal, CGO Complex, 3rd3rd MSO Building, 5th5th Floor, Block DF, Sector I, Salt Lake, Kolkata – 700064.
- Additional Chief Secretary / Principal Secretary / Secretary, Department. He is requested to circulate the same to all Autonomous and statutory bodies / Local Bodies/PSUs/parastatals, etc under his administrative control.
- Special Secretary/Additional Secretary/Commissioner/Joint Secretary/Deputy Secretary, Finance Department.
- Department.
- Commissioner, Division,
- Director,
- Director of Treasuries & Accounts, West Bengal, Mitra Building, 8, Lyons Range, 3rd3rd Floor, Kolkata – 700001.
- District Magistrate / District Judge / Commissioner of Police / Superintendent of Police
- Sub-Divisional Officer,
- Block Development Officer,
- Pay & Accounts Officer, Kolkata Pay & Accounts Office-1, 81/2/2, Phears Lane, Kolkata – 700012.
- Pay & Accounts Officer, Kolkata Pay & Accounts Office-ll, P-1, Hyde Lane, Kolkata – 700073.
- Pay & Accounts Officer, Kolkata Pay & Accounts Office-ll, IB Market, 1st1st Floor, Block IB, Sector Ill, Salt Lake, Kolkata – 700106.
- Treasury Officer,
- Group Branch, Finance Department.
- Sri Sumit Mitra, Network Administrator, Finance (Budget) Department. He is requested to upload copy of this order in the website of Finance Department.
Vide Memo No.: 5304-F(Y) Dated 25/08/2017
How to Access the Original Order:
The original PDF of Memo No. 5304-F(Y) is available on the West Bengal Finance Department’s official website. You can download it directly from the link below:
FAQs for 5304-F(Y):
Q: What is Memo No. 5304-F(Y)?
A: It is a Finance Department notification issued on 25/08/2017 related to the matter of Prescribed Format for submission of certain required information, Department of West Bengal.
Q: Which department issued this order?
A: The Finance Department, Government of West Bengal, under the Audit category.
Q: What is described on the order?
A: Prescribed Format for submission of certain required information.
Q: Where can I find the original document?
A: The original PDF is available at the official Finance Department website: finance.wb.gov.in